Step by Step Guide to Successfully Plan a Corporate Event
If you are not a professional event planner and your boss has handed you the incredible, and somehow frightening, responsibility of organizing a corporate event, you are probably thinking, where do I start?
There are so many details to figure out that it could be an exhausting endeavor and you can find yourself overwhelmed, watching your to-do list grow as the days go by and the event date approaches.
We have created this step by step guide to help you succeed in this assignment so you can impress your boss and get this off your plate once and for all.
Step 1 – What’s the Goal of this Corporate Event?
It is important to define what kind of event you are trying to organize. This is the starting point for any event planner, as you need to understand who your guests will be, what kind of entertainment you should offer and the kind of food and drinks you should be serving. For example, if you are hosting a dinner with some of the best clients of your firm, you probably want to do something elegant. After you figure that out, it will be much easier to pick the best event rental service for the occasion.
Step 2 – How Much Can You Spend on It?
This is an essential question to answer as your next decisions will be made based on your budget and not so much on your preferences. On the other hand, if your boss’s expectations are way off compared to your budget, this step will help you determine if you can actually organize his dreamed event with the amount of money set aside for it. If that’s not the case, you can, at this point, ask for more money and this will prevent you from running out of funds in the middle of the execution phase.
Step 3 – Pick your Venue
It is time to pick the place where you’ll meet and greet your distinguished guests.
Depending on the type of event you are looking to organize, the venue will play a key role in the tone of the occasion. An informal team gathering is not the same as a product launch and you should pick your venue carefully to make sure the place helps in communicating the goal of your corporate event.
Step 4 – Choose Your Partners Right
This is perhaps one of the key steps of this guide, as you’ll need all the help you can get to successfully organize your corporate event. Take your time to meet with different event rental companies within your area and make sure you select the best one, as they will become valuable partners. (Take a look at our Quick Guide to Pick the Best Event Rental Service).